Hard to believe that within the last two decades we’ve gone from a virtually email-less society to one that requires us to check an inbox every minute. The weekend arrives and the flow of email that used to subside now beckons us relentlessly.
And just when you thought email was the end all be all for 24/7 engagement, texting in the workplace or “wexting” is becoming more commonplace. In fact, a recent survey said that approximately one in seven millennials prefer text messaging compared with other forms of work-related communication. And so, following is PondelWilkinson’s unofficial guide to wexting etiquette:
- It may be difficult to resist, but avoid using emoticons at all costs.
- Acronyms are extremely common in textville, and at the same time very confusing. Assume the recipients of your texts are acronym-illiterate and spell everything out.
- Sign your texts with your first name. You may believe your officemate or client has your cell phone number programmed in their phone. Not so much. Sign your name, so you don’t have to send or receive the always embarrassing “who is this?” text.
- Consider beginning your text with “Hi <insert name>”. Yes, this makes texting sound more formal, but it is much more pleasant in work-text situations than simply going full bore with “I need that press release today.”
- Keep texts to five lines or less. If you need more space, send an email or pick up the phone.
- Let the boss initiate the texting. It is still somewhat of a more personal communication tool and better left for the boss to decide if it’s time to go there.
- Spell check your texts and use proper punctuation.
- Consider putting a bounceback on texts when you’re away from your phone more than a couple of hours. Texting requires even more immediacy than email, so better to have your guard up.
- Make sure web addresses and phone numbers are hyperlinked.
- Do not use all caps.
- Turn off notifications that you have “read” a text. If a wexter knows you have “read” his or her text and haven’t responded for hours, that wexter is gonna be annoyed. Most iOS devices allow users to turn off receipts for iMessage.
— Evan Pondel, email@example.com